Admin/AR Clerk

Please, no phone calls or in-person applications.  Spherexx.com® (“Spherexx”) will not accept candidate submission by unsolicited third parties. All unsolicited candidates presented to Spherexx will be considered the property of Spherexx.com and will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Spherexx.com is not obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. All contact with Spherexx from third parties must be through our Human Resources Department. Any contact made outside of the Spherexx Human Resources Department by a third party will cancel any future business relationships between the third party and Spherexx.

Spherexx is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

  • Must be able to stand, walk, climb stairs; use hands to finger, handle, grasp or feel objects; reach with hands and arms; stoop, kneel or crouch; talk; hear; occasional lifting/carrying of 5+ pounds; speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
  • Working conditions are primarily inside an office environment.
  • Drug test, typing test, and background screen required.

Location(s) Tulsa
Employment Type Permanent
Job Listed 11-Jul-2017
Job Description

Title:  Administrative Assistant / AR Clerk

Spherexx is looking for a motivated entry level Admin / AR clerk. The ideal candidate must have an eye for detail and willingness to learn. This position will provide financial, administrative and clerical services to ensure accuracy and efficiency of operations.

 Starting salary is $12-$16 per hour, depending on experience.

Responsibilities:

  • Banking, shipping & post office runs including kiosk & tablet shipping
  • Phone duties -- field all calls for the company and work in a rotation with others that also cover the phones
  • Manage requests for materials and equipment & prepare purchase orders.
  • Assist with 1099's and monthly/quarterly invoice preparation/mailing.
  • Track inventory and company owned equipment for insurance and depreciation schedules.
  • Prepare appropriate schedules and reports as requested by owner, clients, and partners.  This includes any project needs which could be on numerous topics
  • Oversee all travel for all departments – including scheduling hotel, airfare, rental cars and finding deals with Groupon or points from credit cards.
  • A/P & A/R Filing
  • Assist with Tradeshow & Employee Recruiting Events
  • Manage our in-house client database, Matrixx.  Help make workflow suggestions/enhancements to our programmers to make this database even better!
  • Assist with collecting client account debt older than 60 days.
  • Assist with any recruiting needs along with planning & implementing employee enrichment events.   Also assisting with every other month company lunch meetings.
  • Assist with Inbound Marketing Projects (i.e. craigslist, HubSpot, social media channels, etc) in any capacity. 
  • Prepare contracts as part of the sales & pre-billing process



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