Project Admin Assistant - Entry Level

Please no phone calls or in-person applications.  We request no solicitation from staffing agencies or placement firms. No telecommuting or outsourcing.

Spherexx is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

Drug test, typing test, and background screen required.

Location(s) Tulsa, OK
Employment Type Permanent
Job Listed 19-Oct-2015
Job Description

This position will suit a person that is great at multi-tasking and enjoys a different schedule all the time. Some days will be spent on the phone all day with clients and vendors. Other days will be sent compiling data and updating assignment notes.

  • The project management assistant will audit and update client information as needed
  • Assist with client data entry
  • Run errands*, order office and kitchen supplies, collect and distribute mail
  • Answer phones
  • Assist with sales follow-up
  • Light office housekeeping, if necessary (restock fridge, keep microwaves tidy, coffee maker maintenance, etc) & trash collection at end of day.
  • Assist the Project Administration Manager with coordinating corporate meetings and events.
  • You must be organized and possess excellent communication skills. Must be able to multi-task.
  • During non-busy periods, we will ask you to research emerging technologies and services that may enhance the Web experience and make recommendations to management. This will be a targeted research directive - meaning that will send you in a direction to research specific areas - like usability, compatibility testing, web analytics, lead generation, etc.
  • Handle overflow tasks from the project management team
  • Full time on-time attendance for a 40 hour work week.
  • Data entry to assist account managers in the Market Survey Tools division.

Skillset Required:

  • Excel, Outlook and Word with a high level skillset of programs
  • Has mastered routine elements of practice area skills, professional skills and knowledge of company operations
  • Meet budgeted time allocation on every task assigned
  • Use initiative and discretion in accomplishing routine assignments with minimum supervision
  • Effective planning, problem solving and analytical skills, ingenuity, judgment and administrative skills
  • Promotes an ethical positive work environment through personal commitment and leadership
  • Take ownership of work performance & product quality
  • 3+ years in a front office environment with heavy data entry experience
  • *Vechicle registered and insured in your name, available to you Monday through Friday 9am - 5pm

Salary Range: $10 to $12 per hour

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